News Alert: Storm Prep: Protect tax records and financial documents during emergencies
Posted: 8/27/2012 1:13:58 PM
Louisiana Business Emergency Operations Center



August 27, 2011

Storm Prep: Protect tax records and financial

documents during emergencies


The Louisiana Department of Revenue advises taxpayers

to protect their tax records and financial documents from storms, floods and

other weather-related emergencies.

"There is no substitute for early preparation when it comes to making sure

your family, property and important records are safe," said Secretary of

Revenue Jane Smith.

Keep Documents Secure

Paper records are at particular risk from water damage. Protect these

documents by placing them in airtight containers such as zip closure bags and

moving them out of harm's way.

Use Paperless Media

Bank statements and other financial documents are available as electronic

records from your financial institution. Preserve these records by burning

them to CDs or saving them to portable memory drives. Store them in airtight


Scan important paper records such as W-2s, payroll records and tax returns

into an electronic format. Many commercially available home printers include

scanning features.

Web-based email services such as Google's Gmail and Microsoft's Hotmail

offer account holders access to free online document storage. You can

upload electronic records directly from your home computer and retrieve them

later from any machine with Internet access. This can be helpful if you are

forced to evacuate your home.

Document Valuables and Business Equipment

Compile a room-by-room list of your belongings or business equipment.

Photograph or videotape the contents of your home or business, especially

items of high value. Having a visual record of your valuables can provide

proof for an insurance claim. It can also help to verify a loss claim on state

and federal tax returns.

In case of a disaster, the Department of Revenue can provide information on

potential tax deductions or credits, filing extensions, and other tax-related

matters. Bookmark as the source for state taxrelated



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