News Alert: Storm Prep: Protect tax records and financial documents during emergencies
Posted: 8/27/2012 1:13:58 PM
Louisiana Business Emergency Operations Center

JOINT INFORMATION CENTER


FOR IMMEDIATE RELEASE


August 27, 2011


Storm Prep: Protect tax records and financial


documents during emergencies


BATON ROUGE --

The Louisiana Department of Revenue advises taxpayers


to protect their tax records and financial documents from storms, floods and


other weather-related emergencies.


"There is no substitute for early preparation when it comes to making sure


your family, property and important records are safe," said Secretary of


Revenue Jane Smith.


Keep Documents Secure


Paper records are at particular risk from water damage. Protect these


documents by placing them in airtight containers such as zip closure bags and


moving them out of harm's way.


Use Paperless Media


Bank statements and other financial documents are available as electronic


records from your financial institution. Preserve these records by burning


them to CDs or saving them to portable memory drives. Store them in airtight


containers.


Scan important paper records such as W-2s, payroll records and tax returns


into an electronic format. Many commercially available home printers include


scanning features.


Web-based email services such as Google's Gmail and Microsoft's Hotmail


offer account holders access to free online document storage. You can


upload electronic records directly from your home computer and retrieve them


later from any machine with Internet access. This can be helpful if you are


forced to evacuate your home.


Document Valuables and Business Equipment


Compile a room-by-room list of your belongings or business equipment.


Photograph or videotape the contents of your home or business, especially


items of high value. Having a visual record of your valuables can provide


proof for an insurance claim. It can also help to verify a loss claim on state


and federal tax returns.


In case of a disaster, the Department of Revenue can provide information on


potential tax deductions or credits, filing extensions, and other tax-related


matters. Bookmark

www.revenue.louisiana.gov as the source for state taxrelated


information.


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